Tired of scattered and inefficient PPM processes slowing you down?
Let us help you work smarter!
Overcomplicated processes and excessive manual work making your Project Portfolio Management a daily struggle?
Tired of endless 'how is it going?' inquiries and the time-consuming process of manually compiling reports from disparate sources?
Scattered process and taking info from different places feels is your reality?
PPM Process Improvement - Why does it matter?
How can we help you with the PPM process?
With experience from over 200 companies, we know how to identify inefficiencies and implement solutions that truly work. Our tailored, end-to-end approach ensures your processes are optimized to meet your actual business needs. We don’t just find problems—we fix them.
1. Understand
We begin by getting to know your organization’s structure, culture, and strategic priorities. Through stakeholder interviews and initial workshops, we identify current challenges and areas where your PPM approach may be falling short.
2. Analyze
We assess your existing PPM processes, tools, and decision-making frameworks to uncover inefficiencies, bottlenecks, and misalignments. This phase also involves aligning with key stakeholders on improvement goals and defining success criteria.
3. Design
Based on insights gathered, we co-create a tailored PPM process improvement plan. This includes redesigning workflows, governance models, and recommending the most appropriate tools to enhance visibility, prioritization, and portfolio alignment.
4. Test
Proposed solutions are piloted through iterative cycles with active stakeholder involvement. We incorporate feedback quickly and continuously validate whether the improvements are delivering measurable value and fit your operational environment.
5. Implement
Once validated, we roll out the improved PPM process across the organization. This includes hands-on training for key users and stakeholders to ensure smooth adoption and sustained engagement.
6. Support
We provide comprehensive post-implementation support to guide your teams through the change. Our goal is to help embed the new practices into your daily operations and ensure long-term success through continuous refinement if needed.
Why us?
We combine deep project management experience with smart, flexible approaches tailored to your needs. Whether you follow Agile, Waterfall, or something in between – we’ll adapt to what works best for you. Our methods are grounded in real-world success, not theory, thanks to our work with over 230 clients across industries.
We use tools like automation, process mining, and modeling to cut inefficiencies and deliver fast, visible results. Communication and transparency are key – we work iteratively, deliver value quickly, and keep you informed every step of the way.
Beyond results, we care. Our 4-day work week supports employee growth and balance. We also give back by donating 10% of our profits to charity. For us, it’s not just about managing projects – it’s about creating lasting, meaningful impact.
What people say
We have been very happy with the quality and depth of knowledge that Genius Gecko has provided in the training on BigPicture and Tempo Plugins for Jira. This training has significantly helped upskill our staff in the adoption and use of these products. I would recommend Genius Gecko for your training and configuration guidance needs.
Egon Kuster – Chief Technology Officer
To support our growing project management needs, we looked for a tool to extend Jira’s platform. We landed on BigPicture as that tool. Upon reaching out to SoftwarePlant to engage in an evaluation effort, they recommended we work with Tom Pabich of Mark My Words. We engaged in a seven-day effort to review our requirements, train on BigPicture, and configure our environment. Working with Mark My Words was well worth the cost. Tom had tremendous command of BigPicture’s functionality and capabilities. He also had a strong knowledge of Jira and was able to recommend a variety of solutions to meet our needs. We appreciated Tom’s honesty regarding strengths and weaknesses of different approaches. He was collaborative, engaging, and knowledgeable. Mark My Words has positioned us well to succeed in implementing BigPicture.
Tom Pabich is a valuable asset to our company and many of its activities. His knowledge of Project Management allowed us to confidently reach for high-end and high-value projects or tenders, and also crack new markets and opportunities. Together we were able to begin offering fully supported PMO implementations in Jira environment and professional training courses of project management apps from Atlassian’s Marketplace. Tom is always on track with his work, constantly moving forward with new ideas, and seeking new opportunities. He has great communication skills and is a true leader to our team of business analysts. He can influence and motivate people to reach for top results, even in tough spots and against all odds.